Rental Packet

General Policies And Information: Ed Roberts Campus Meeting Rooms

  • Uses. The Ed Roberts Campus (ERC) meeting rooms are available for meetings, workshops, classes, press conferences, readings, and receptions.
  • Do-It-Yourself. To keep rental affordable, Renters are responsible for set–up and clean up.
  • Availability. Room rental is subject to availability. ERC tenant events have priority.
  • Scent–Free Environment. The ERC is a fragrance free building. Please help us to accommodate our tenants and guests who are chemically sensitive to fragrances and other scented products. We request that materials publicizing your event include a notice asking attendees to refrain from wearing perfume, aftershave, scented lotions, fragranced hair products, and/or similar products.
  • Public Transportation. The ERC is located at the Ashby BART station. We encourage you and your guests to use public transportation.

Hours of operation:

Regular hours: 8am – 5pm weekdays (except holidays)
After hours: 5pm – 11pm weekdays
9am – 11pm weekends and holidays

Rental Rates

Nonprofit Rates

Room   Hourly
(Up to 3 hours)
Half Day
(4–6 hours)
Day
(6 up to 10 hours)
Osher A, B or C $45 $225 $315
Osher AB or Osher BC $70 $340 $430
Osher ABC $110 $490 $660
Koret Boardroom $55 $240 $380
Ramp Lobby $440 $600
Atrium $560 $700
Atrium & Ramp Lobby* $780 $1,000
Atrium & Osher ABC* $805 $1,030
Atrium & Osher ABC & Ramp Lobby* $1,025 $1,330

Private Rates

Room   Hourly
(Up to 3 hours)
Half Day
(4–6 hours)
Day
(6 up to 10 hours)
Osher A, B or C
Individual Meeting Rooms
$75.00 $375 $525
Osher AB or Osher BC $95 $475 $665
Osher ABC $150 $750 $1,050
Koret Boardroom $80 $400 $560
Ramp Lobby* $600 $820
Atrium* $800 $1,200
Atrium & Ramp Lobby $1,100 $1,620
Atrium & Osher ABC $1,175 $1,175
Atrium & Osher ABC & Ramp Lobby $1,475 $2,135

Please inquire about discounts for multi–day use.

*After hours only.

Rental hours must include time for set-up, event, and clean up.

Groups of 25 or more must pay for one hour of janitorial service at $35 an hour.

Security Guard – There is a fee of $24.00 per hour (four hour minimum) on weekends for
security. Monday through Friday there is an $24.00 per hour charge after 9:00 pm.

Rental fees include use of a wide variety of equipment, such as rectangular tables, chairs, lectern, and Osher and Koret audio-visual equipment.

Insurance:

Renter must provide proof of liability insurance. Please see paragraph two of the rental agreement for details.

Equipment:

The Ed Roberts Center offers the following equipment and furniture at no additional charge. Items are subject to availability and must be reserved in advance.

Osher Foundation Education Center

  • Eighteen (18) 72" rectangular tables available
  • Sixty (60) upholstered chairs
  • One–hundred fifty (150) stacking chairs
  • Four (4) Easels
  • Three (3) Ceiling-mounted Projectors
  • Ceiling mounted microphones for teleconferencing and assistive listening system
  • Projection screens in all meeting rooms
  • Assistive Listening Devices in all meeting rooms

Koret Boardroom

  • Four (4) &nndash; 72″ rectangular tables
  • Sixteen (16) – Conference chairs (additional stationary chairs available)
  • One (1) – Wall–mounted whiteboard
  • One (1) – Ceiling–mounted Projector
  • Assistive Listening System

Equipment Available in all Meeting Rooms:

  • One (1) – Wired handheld mic
  • One (1) – Portable teleconferencing phone
  • One (1) – Rolling 8′ x 4′ whiteboard
  • Secure wired and wireless Internet access

You must bring your own laptop – ERC’s computers are not available for use.

Equipment for Rent

  • Stage and ramp – Eight (8) 4′ x 4′ squares assembled as needed. Flat rental rate – $200
  • Thirty-eight (38) 42″ Round Pedestal Tables – $8.00 each
  • Thirty-eight (38) Round table linens – $6.00 each
  • Large format LCD Projector – $100
  • Portable audio system for Atrium or Ramp Lobby – $75

Kitchen:

  • Renters may use the refrigerator, sink, oven and stove in the kitchen area for no additional charge. The kitchen is to be used for serving and re–heating, not for any substantial cooking or catering.
  • Renters must bring their own coffee supplies, ice, paper goods, trash bags, food, and all other meeting and kitchen supplies.
  • Clean Up:

  • Renters must recycle. Clearly marked compost; recycling (paper/cardboard and cans/glass and plastic bottles and containers; and compost bins are placed throughout the ERC. The Renter must take compost, recycling and unrecyclable trash outside to the appropriate bins at the end of the rental
    period.
  • Sweeping. A dust-mop, small broom and dustpans will be available. Renters must sweep up debris. Please place debris in the appropriate waste bin (recycling, compost or landfill).

Parking:

The ERC’s parking garage is available for some events. Hourly and daily parking is available from 8:00 am through 5:30 pm. Longer hours can be arranged.

One Hour (1–60 min) $1.00

Two Hours (61–120 min) $3.00

Three Hours (121–180 min) $6.00

Four Hours (181-240 min) $10.00

Five Hours or more (241+ min) $15.00

Room Capacity

Room / Dimensions      Standing Board Meeting Theater Classroom
Osher Foundation Education Center(Osher ABC)
(48′ x 33′ = 1,484 square feet)
107 44 100 55
Osher AB or Osher BC
(32′ x 33′ = 1,056)
98 30 60 36
Osher A, B or C
(15′ 6″ x 33′ = 495 sq ft each)
49 18 30 24
Koret Boardroom
(43′ x 17′ = 731 sq ft)
60 24 40 30
Room / Dimensions      Standing Banquet Theatre
Ramp Lobby
(40′ diameter = 1,256 sq ft)
212 60 100
Atrium
(approximately 92′ x 39′ = 3,588)
297 Inquire Inquire